Manage employee shifts effectively using HR & Payroll solution

expense management software

The organizations that work beyond the normal 9 to 5 working hours often face a lot of challenges in managing the employee work shifts. If this particular area is not balanced, it can cost heavily for the company. Today, shifts have become the most preferred method of working for many of the employees who work for companies that operate 24×7. There is a need for the workforce to provide services for extended hours, but it is not possible for them to work continuously at a stretch. Here, the employee shift management comes to the rescue. It allows companies to cater to their services promptly to their customers and ensure that service interruptions don’t happen. However, managers who want to implement the shift management system in their company should first make sure their schedules don’t get over complicated. The right type of shift management system allows managers to set up shifts easily at the company and cater to different preferences of employees while sticking to business growth.  It allows the employees working in shifts to choose their hours with ease and increase their productivity. Employees can set their schedule and can control how to do other things in a day. They can keep work-life balance as they get the freedom to choose their schedule without any hassle. Companies can have time to work independently with employees, set their objectives, and support them to enhance their skills. Businesses can create an improved and pleasing experience for their customers. 

Successful implementation of the shift system gives the ability to the workforce to perform effectively, patiently and stay away from burnout. To achieve all these benefits, it is important to set up a shift management system that employees can handle easily. Shift management is a crucial and challenging task to proceed. But, relying on manual methods such as excel sheet or paper to manage work shifts is a time-consuming process, and it makes things more difficult. Shift management software can simplify the shift management process by allowing you to create work shifts, and manage them in an effective form. The gap that can occur due to manual methods is eliminated so managers can proactively track and manage shifts. Users of such software can create different work shifts based on various working hours and assign them within the work contract of employees. An online work shift management solution comes with all the features that enable users to efficiently manage employee work shifts. With a single click, you can manage complicated shifts for a large number of employees and ensure processes are done smoothly. Are you looking for a flexible solution that can alleviate the headache of managing shifts of your employees every day? Shift management feature in SumoPayroll is meant to simplify the shift management process by giving you the ability to create, edit and manage employee shifts online from anywhere. 

The various things you can do using SumoPayroll Shifts feature

Here are some shift management processes you can do in the software:

Add shifts of employees 

Users can browse to Administration menu and Company Settings and access the Shifts tab where they can manage the company shifts. In shifts tab, they can see shifts grid with shift policy details such as Shift Name, In Time, Out Time, Description, Employee Count and Status. User activity is also visible below the shift grid on the page. The Add New button on the top allows users to add new shift policy. To create a new shift policy,  fill the details such as shift name, description, shift timings and submit. The shift timings include information such as in time and out time, hours type, etc. Hours type is either daily or monthly. 

Customize shift details 

In Add Shift form, customization settings are also available where users can set a grace period for in time and out time, work duration and overtime. If the users don’t want to customize the work duration, the default work duration hours set by the company are considered by the system. To change work duration hours, they have to enable the work duration option and enter a new value for the full day. Users can enter the grace time of the in and out time along with details of hours to be deducted. If the hours to be deducted for in and out time settings are selected as custom, users can enter custom hours to deduct separately in a custom hour text box. For the in time, you can enter the number of lates that is useful in making deductions for late coming. Overtime hours limit per month can also be set in days or hours. When the limit is to be set in days, users have to select the type for the number of days. They can either select the total day’s option or custom option and set the value. To set the overtime limit in hours, users can enter the count directly in the overtime hours box and save it. 

Update shifts

The shifts grid displays all the created shifts. To edit or update any shift, the user has to click the shift policy name and save the changes. All these details of employee shifts are accessible by the company for attendance and payroll management of employees.

 

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