HR Letters

HR letters

HR letters are the formal means of communicating with employees, and the HR department is solely responsible for issuing these letters.

These letters can vary depending on different scenarios throughout the employee lifecycle within the organization.

Here, we are going to discuss some different types of letters that HR issues to employees. Excited? Let’s dive further into this topic.

Types of HR Letters

Offer Letter

After conducting multiple interview rounds for a group of candidates, a formal offer is sent to those who have successfully passed all the interviews, extending them a job in the organization.

These offer letters detail the position, salary, start date, and other pertinent terms and conditions that are provided as a hard copy during the final round of selection or sent as a soft copy to the candidate.

At the conclusion of the interview process, it is up to the candidate to accept or reject the offer.

Appointment Letter

Once the candidate accepts the offer, the appointment letter is issued, officially confirming their employment in the organization.

This letter marks the official beginning of the employment relationship between the candidate and the organization.

Therefore it includes details such as designation, role, work profile, probation, confirmation terms, salary, office timings, employment policies, code of conduct, and more.

Salary Annexure Letter

The employer issues salary annexure letters to employees, detailing the components of their salary structure.

It is necessary to provide a breakdown of the offered salary, including gross salary, basic pay, allowances, and other components, totalling the CTC (Cost to the Company).

This ensures transparency and clarity regarding how the total salary is calculated.

Appraisal Letter

The HR issues appraisal letters to evaluate and acknowledge the performance and dedication of employees.

These letters reflect our appreciation for their hard work and often come with a salary increase. This recognition aims to boost the employee’s enthusiasm and motivation, ultimately enhancing their performance.

Termination Letter

The HR department issues termination letters to employees based on performance reviews provided by the manager or team lead, indicating poor performance at work.

The organization officially notifies the employee through this document that it has terminated their employment, providing details about the reasons for termination and the effective date thereof.

Resignation letter

A resignation letter is submitted by the employee to the employer to formally indicate they are signifying to leave the organization.

These official letters include the employee’s intention to resign, the last working day, and, optionally, the reason for leaving.

This document serves as a formal notification to help ensure a smooth transition and proper record-keeping.

Experience letter

A work experience certificate or employment verification letter, commonly referred to as an experience letter, is a document provided by an employer to an employee upon resignation from the company.

These letters serve as proof of the employee’s tenure and contributions to the organization, aiding them in showcasing their previous work experience to prospective employers.

Woah! That’s a lot of information, isn’t it?

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