Onboarding Employee – What You Should Know

Onboarding Employee

Onboarding employee is the initial step in the process of integrating new members into an organization. It serves as the result of the interviews conducted earlier in the hiring process.

The onboarding process may not be the same for every employment type, but regardless of the level of hiring, there might be some sort of onboarding process to integrate the new hires into their roles.

It’s said that onboarding was first introduced in the 1970s. It’s interesting, right? However, we cannot pinpoint the exact date when the onboarding process began.

Role of HR in onboarding

In the process of onboarding, HR plays a crucial role, acting as a bridge between the company and the employee. Throughout the entire onboarding process, HR can reach out to the employee for guidance and support.

Moreover, Let’s outline some of the responsibilities that need to be carried out under the supervision of the human resource manager.

  • The HR will communicate with the employee until he/she joins the office.
  • They are responsible for addressing employees’ doubts and, at the same time, for attending to the needs of the office.
  • The HR will oversee all documentation processes and should carefully double-check documents before filing.
  • HR will easily guide employees through following the organization’s policies, rules, regulations, and code of conduct.

Onboarding Activities

Accepting the Offer Letter: The acceptance of the offer letter serves as the primary trigger for commencing the onboarding process. HR should coordinate with the new hires regarding their acceptance.

Documentation: HR organizes the essential paperwork and documentation for the new employee, encompassing employment contracts, tax forms, and benefit enrollment materials.

Background Check and Screening: Before bringing a new member on board, HR should conduct background checks to gather information about the candidate’s previous employment and experiences, making it easier for the company to make informed decisions.

Establishing Expectations and Objectives: HR should communicate and familiarize new hires with company policies and codes of conduct that they need to follow. Employees should understand what the company expects from them and the organization’s overall objectives.

Training: Training is essential for equipping employees with the knowledge and skills necessary to handle their daily tasks and responsibilities. The quality of performance often depends on the effectiveness of the training provided by the trainer.

Providing Technology Setup: Furnishing new employees with necessary computer systems, email accounts, access to relevant software, and any other technological tools will help them start their work and operate efficiently.

Onboarding via Sumopayroll

Ensure that your onboarding process is effective. Let’s see how SumoPayroll makes the onboarding process easy and error-free.

Offer letter: With SumoPayroll, you can upload the offer letter and send it to your new hires.

Requesting documents: SumoPayroll replaces the manual documentation process with a virtual one. You can request documents from new members with just one click. Once they have submitted the required documents, you can also view and verify them to ensure everything is done perfectly.

Add payroll information: Easily add and review all payroll information, including compensation, PF, ESI, allowances, and more, at your fingertips.

Finally, the transition is in your hands. Make your decision wisely. Sign up!!


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