sumopayroll
Nov 17, 2017

5 Best Practices to Track Time & Attendance Easy

The most crucial task in every business is accurately tracking, employee hours, timely payroll processing, billable and non-billable activities of timely data, labor regulation compliance, attendance, and time-off policies.

Many modern organizations are successfully moving from the traditional and manual way to automatic and cloud software way of tracking time and attendance.

Best way to keep track of employee time & attendance

Quit paper-based and excel based tracking
It’s high time to switch to automated and cloud-based tracking software because as the size of the organization increases, there is a possibility of the more tedious work so following the paper-based or excel based tracking will result in the slowing of the process and raising of the errors.

Requirements for Record keeping
Any organization either small or large there is huge information needs to be stored. Hence, there should be a proper back-up, which needs to be tracked either daily or weekly and maintain it with integrity and regulatory compliance.

Handling Administrative Tasks
The right tracking system should be intuitive with daily processes, workflow. A customized tracking system makes the handling of all the administrative tasks in a flexible and easy-to-run manner.

Protection of Data
Any tracking system must ensure that data is safe, secure and available. This can be achieved by including factors like physical security, environmental controls, firewalls, antivirus protection, encryption of in-transit data, and data backup with recovery provisions etc.

Meeting the Basic tracking needs
To check the basic time and attendance it’s important that appropriate, adequate and accurate data is provided.

Give real-time data on who is working, who is not, who showed up late and who is nearing overtime.
Moving time and attendance data to the payroll system.
Digital records should be backed up regularly.
Seamlessly importing and exporting detailed employee data.
Time sheets should be easily audited whenever needed, with historical records of changed entries and overtime hours should be readily viewable in time-sheets and reports.