5 Best Practices to Track Time & Attendance Easy

time & attendance

The most crucial tasks in every business are accurately tracking, employee hours, timely payroll processing, billable and non-billable activities of timely data, labor regulation compliance, attendance, and time-off policies.

Many modern organizations are successfully moving from the traditional and manual way to automatic and cloud software ways of tracking time and attendance.

The best way to keep track of employee time & attendance

Quit paper-based and excel based tracking

It’s high time to switch to automated and cloud-based tracking software because as the size of the organization increases, there is a possibility of more tedious work so following the paper-based or Excel-based tracking will result in the slowing of the process and raising of the errors.

Requirements for Record Keeping

In any organization, whether small or large, there is a significant amount of information that requires storage. Therefore, it’s crucial to establish proper backup procedures, which should be tracked either daily or weekly and maintained with integrity and regulatory compliance.

Handling Administrative Tasks

The right tracking system should be intuitive with daily processes, and workflow. A customized tracking system makes the handling of all the administrative tasks in a flexible and easy-to-run manner.

Protection of Data

Any tracking system must ensure that data is safe, secure, and available. This can be achieved by including factors like physical security, environmental controls, firewalls, antivirus protection, encryption of in-transit data, and data backup with recovery provisions, etc.

Meeting the Basic tracking needs

To check the basic time and attendance appropriate, adequate, and accurate data must be provided.

  • Give real-time data on who is working, who is not, who showed up late, and who is nearing overtime.
  • Moving time and attendance data to the payroll system.
  • Regularly back up digital records.
  • Seamlessly importing and exporting detailed employee data.
  • Audit timesheets easily as needed, with historical records of changed entries readily viewable in timesheets and reports, including overtime hours.

To obtain timely, accurate, and configurable data, opt for a centralized system, which facilitates fast, simple, and hassle-free tracking.

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